Privacy
Two different people appear in this policy: the couple who builds a site, and the guests they invite. The guests never signed up for anything, so their information is handled with more care, not less.
The short version. We keep what a wedding site needs to work and nothing we cannot justify. We do not sell anything to anyone, we run no advertising, and we do not build profiles of your guests. If you want your account and everything on it deleted, write to us and we will do it.
Who is responsible for what
For your account, meaning your name, your phone number or email and whatever you build, Minted Vows decides how that information is used and is responsible for it.
For your guests, meaning the list you paste in, the replies they send and the wishes they leave, you decide. You chose to invite them, you chose what to ask them, and you can delete any of it. We hold that information on your behalf and act on your instructions. In data-protection language you are the controller and we are the processor. In plain language: your guest list is yours, not ours.
What we collect
From you, when you make an account
- A phone number or an email address. One of the two, because it is how you sign in. We send a code rather than asking you to invent a password. Couples in Ghana verify by SMS; everyone else by email.
- Your name, and a WhatsApp number if you give one.
- When you signed up and last signed in. Used to know an account is active and to decide who receives the occasional note about getting started.
We never see a password, because there isn’t one. The codes we send are stored only as a one-way hash, and they expire in ten minutes.
What you put on your site
- Your names, families, wedding date and time, venue and address, your story, your schedule, your questions and answers, and any photos, video or music you upload.
- Anything here is public once you publish, because that is what publishing means. Before then only you and whoever holds your private editing link can see it.
From your guests
- Whatever you add to your guest list, usually a name and a phone number, which you typed or pasted rather than something they gave us.
- Their RSVP: their name, whether they are coming, their phone number if they leave one, and their answers to the questions you set.
- Wishes left in your guestbook, under whatever name they type.
- Whether their personal invite link has been opened. One timestamp, so you can see who has not seen it yet. It is not tracking beyond that: we do not record what they looked at or for how long.
- Gifts: the amount, and the name, phone number, email or message the giver chose to leave. We never see card or mobile money details; those go straight to Paystack.
Automatically
- Page views, counted by Vercel Web Analytics, which uses no cookies and builds no profile of anyone.
- Your IP address, briefly, to limit how many sign-in codes can be requested at once. It is a defence against someone running up your SMS bill, and the records are cleared as they age out.
- A few cookies. All of them, and what each is for, are listed on the cookies page.
Why we are allowed to hold it
- Because you asked us to. Building a site, sending your invitations and taking RSVPs is the service you signed up for, and none of it works without the information above.
- Because the law requires it. Payment records have to be kept for tax and accounting.
- Because you agreed. The one optional cookie, and the occasional note we send about getting your site finished, which you can stop at any time.
Who else sees it
Only the companies that make the product work, and only the part each one needs. We do not sell data, and we do not share it for advertising.
- Supabase: the database and the file storage where your site and its photos live.
- Vercel: hosting, and the cookieless page counts.
- Paystack: payments. They handle the card and mobile money details; we only ever see that a payment succeeded and for how much.
- mNotify: the SMS your guests receive in Ghana.
- Resend: the emails we send you.
- Google: the map embedded on your published site, the address search in the editor, and the fonts your site loads. When a guest opens your site, their browser contacts Google to fetch the map and the fonts, and Google sets its own cookies inside that map. See the cookies page.
We would also hand over information if the law genuinely required it, and we would tell you unless we were forbidden from doing so.
Where it is kept, and for how long
- Your site stays up. That is the point. A wedding site is a keepsake, and the wishes on it are worth keeping. We do not delete it after the wedding.
- Sign-in codes expire in ten minutes and stale records are cleared within days.
- Unfinished drafts that were never claimed by an account are cleared after a reasonable period.
- Payment records are kept as long as accounting and tax rules require.
- If you ask us to delete your account, we delete it and everything on it, including your guest list and their replies, apart from what we are legally required to keep about payments.
Our providers store data on servers outside Ghana. Where information leaves the country, it goes to established companies whose own terms commit them to protecting it.
What you can ask for
You can ask us for a copy of what we hold about you, to correct it, to delete it, or to stop using it in a particular way. Write to hello@mintedvows.com and we will reply. There is no form and no fee.
If you are a guest rather than a couple and want your name, number or reply removed, you can write to us and we will pass it on and act on it, but the fastest route is usually the couple themselves, since it is their guest list and they can delete any entry from their dashboard immediately.
Children
Minted Vows is for adults planning a wedding. We do not knowingly collect information from children. If a child’s details end up on a guest list, they are there because a couple put them there, and the couple can remove them.
Keeping it safe
Sign-in codes are stored only as hashes and expire quickly. Sessions can be revoked. Payment details never touch our servers. Private links, meaning the editing link, a guest’s invite link and a peek link, are long and unguessable, but they are links: anyone you send one to can use it, so send them only to people you mean to.
No system is perfect. If something goes wrong that affects you, we will tell you rather than hope you do not notice.
Changes
If this policy changes in a way that matters, we will change the date at the top and, where the change is significant, tell account holders directly.
Getting in touch
Minted Vows, Accra, Ghana. hello@mintedvows.com. A person reads that address.